PowerPoint Action Settings: Mouse Click and Mouse Over

This LinDion Services performance support item should help you learn how to apply Mouse Click and Mouse Over Actions Settings to your PowerPoint files, as well as appreciate this functionality when viewing these via Slide Show. Click here to download and experience the finished PowerPoint file, of which the following instructions are based on.

Action Settings (Mouse Click and Mouse Over) can be applied to a shape (e.g. a transparent box over an image) or an image or also a text box.  Mouse Click and Mouse Over options are available to advance to one of the following: Next Slide, Previous Slide, First Slide, Last Slide, Last Slide Viewed, End Show, Custom Show, Slide, URL, Other PowerPoint Presentation, Other File.

After having downloaded the ‘PowerPointActionSettings_MouseClickandMouseOver.pptx’ file (based off of a template created by Tom Kuhlmann from E-Learning Heroes), we’ll review the Slide Master to see how navigation between each colored slide has been established.

Looking at the Slide Master, select each colored shape (e.g. Welcome) followed by clicking Action (>Insert >Links) and you’ll notice that Mouse Click has been activated to jump to a specific Slide; in this case, to slide #2 currently titled „Welcome – Professional Introduction“.

Mouse Click and Mouse Over - Mouse Click Hyperlink to Slide

From the Title Layout, the same had not yet been completed, which is why the first slide to appear didn’t have the same navigation found from the individual colored slides – let’s do that now as follows:

>View >Slide Master.

Mouse Click and Mouse Over - View Slide Master

Select the Title Layout master slide.

Mouse Click and Mouse Over - Title Layout

For each of the five colored shapes, complete the respective steps (Mouse Click to Slide); in this example we’ll do the Welcome shape.  Select the Welcome shape.

Mouse Click and Mouse Over - Select the Welcome shape

>Insert >Link >Action.

Mouse Click and Mouse Over - Click Action from Insert and Links

From the Mouse Click tab, Hyperlink to: Slide (a new window will appear).

Mouse Click and Mouse Over - Hyperlink to Slide

Select the appropriate slide – in this case we’ll choose 2. Welcome – Professional Introduction.

Mouse Click and Mouse Over - Hyperlink to Slide (Welcome - Professional Introduction)

FYI: This specific Mouse Click to Slide navigation feature will convert just fine when LinDion Services packages and publishes your Rapid eLearning course / presentation, with Articulate Presenter.

One navigation feature missing is text or an image that the end-user clicks to return to the very first slide.  We’ll do that now via adding Clip Art and the Action Setting (Mouse Click) applied to the image, hyperlinking back to the initial slide.  Access slide #2 and click on >Insert >Clip Art.

Mouse Click and Mouse Over - Insert Clip Art

After searching for Clip Art with „Home„, click on / select this icon; seen from the image below.

Mouse Click and Mouse Over - Insert Clip Art - Home

After resizing and positioning the inserted icon onto slide #2 (bottom, right-hand corner), let’s apply the Mouse Click Action Setting to it and have this hyperlink to the very First Slide.  Select the icon, >Insert >Links >Action.

Mouse Click and Mouse Over - Hyperlink Home Icon to First Slide

In addition, let’s add a Screen Tip so it will state “Return to Home” when one hovers over this icon.

Mouse Click and Mouse Over - Add Screen Tip to Home Icon

After applying the Mouse Click Action Setting to the Home icon, copy the icon from slide #2 and paste into the same location from slides #3, #4, #5 and #6 – once completed, activate Slide Show again and test the added navigation feature.

FYI: This specific Mouse Click to First Slide navigation feature will convert just fine when LinDion Services packages and publishes your Rapid eLearning course / presentation, with Articulate Presenter; with the exception of the “Return to Home” Screen Tip which will not convert over.

Now, let’s show an example of Mouse Over, focusing only on hyperlinking to a Slide in order to facilitate a visual, navigation effect.  From the same file downloaded, have a look at slide #7…try to figure it out on your own, especially when you have a look at the Mouse Over hyperlinks to the six (6) consecutive slides (#8, #9, #10, #11, #12, #13) – all of which seem to be identical with the exception of shading, coloring, background and text.  View slide #7 via Slide Show to experience the effects.

This is accomplished by copying and pasting the first slide as many times as you’d need to, in order to link to them from your shapes from slide #7; in this case six (6).  Update content from each of those pasted six slides to represent what you want to appear when the end-user hovers over the link to it from the initial slide; in this case, we’ll change the background transparency, the fill color of the respective inner shape and update the text.

Then, from slide #7, we’ll Mouse Over hyperlink each white shape to the respective slide.  From that respective slide, we’ll Mouse Over hyperlink the black shape to slide #7 – this facilitates the displaying of, for example, slide #9 when you hover over About Us from slide #7 and as soon as your mouse leaves the green filled shape, hovering now over the black shape on slide #9, the Mouse Over hyperlinks to slide #7 such that you achieve the desired, visual navigation effect.

Mouse Click and Mouse Over - Slide 7 About Us Hyperlinks to Slide 9

Mouse Click and Mouse Over - Slide 9's Black Shape Around About Us Hyperlinks to Slide 7

NOTE: While some Mouse Click Action Settings from Microsoft PowerPoint files convert just fine with Articulate Presenter, for your Rapid eLearning course / presentation, the following are not supported: Last Slide Viewed, End Show, Other PowerPoint Presentation and Other File.  In addition, it’s important to note that none of the Mouse Over Action Settings convert over with Articulate Presenter.  Access “Action button and trigger suppport” from Articulate’s support site to learn more.

BEST PRACTICE: If the audience of your PowerPoint file should always receive and view the content via Slide Show view (e.g. in order to benefit from all hyperlinks and Action Settings), then save the file as a PowerPoint Show (.PPSX) instead of a standard PowerPoint Presentation (.PPTX) – the file, when received and opened by the participant, will automatically display in Slide Show view.

Please contact us with any questions.

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